Draftsheet AI

Draftsheet AI is a specialized, AI-powered time-tracking solution built exclusively for law firms. It directly addresses the pervasive problem of underbilling, where fee earners lose an average of 48 billable minutes per day due to cumbersome manual time-logging processes. For a firm charging £250 per hour, this translates to approximately £48,000 in lost revenue per fee earner each year. The core value proposition of Draftsheet AI is its ability to silently and passively capture billable activity in the background, allowing lawyers to focus entirely on their work without interruption. The software runs on each lawyer's machine, monitoring active applications and document titles to automatically build a detailed log of their day. At the end of the day, fee earners spend just 10 minutes reviewing and approving AI-generated timesheet entries, which include client and matter assignments, billing codes, and narrative descriptions. This approach recovers lost billable hours, improves billing accuracy, and directly increases firm revenue. Crucially, Draftsheet AI is designed with strict privacy and security protocols: it never captures keystrokes, screenshots, file contents, or email body text. It is an essential tool for solo practitioners and large firms alike, helping them eliminate time leakage and maximize profitability.

Silent Passive Activity Capture

Draftsheet AI runs discreetly in the background on each fee earner's machine, eliminating the need for manual timers or forms. It captures active application names, window and document titles, browser tab titles and domains, calendar event details, and active or idle timestamps every few seconds. This ensures that every billable moment is recorded without interrupting the lawyer's workflow, allowing them to concentrate on legal work rather than administrative tasks.

AI-Powered Timesheet Generation

At the end of each day, a single click activates the AI to process the captured activity data. The AI intelligently groups related actions into billable sessions, matches them to the correct clients and matters, assigns appropriate billing codes, and drafts professional narrative descriptions. Fee earners can then review, approve, or edit these entries in under 10 minutes, significantly reducing the time spent on administrative billing tasks.

Continuous Learning and Personalization

Draftsheet AI improves its accuracy over time by learning from each user's edits. Every time a fee earner reassigns a session to a different client, corrects a billing code, or tweaks a narrative, the user's personal AI model is retrained. This means the system becomes increasingly precise and tailored to the specific workflows, clients, and billing habits of each individual lawyer, reducing the need for future corrections.

Comprehensive Revenue Reporting and Dashboard

The product provides a real-time, firm-wide view of billing performance through a dedicated revenue reporting dashboard. Practice managers can see hours captured, approved, and exported per fee earner, utilization rates by team, and a clear comparison of billed versus recorded time to identify leakage at a glance. This data empowers firms to make informed decisions, optimize resource allocation, and improve overall financial performance.

Recovering Lost Billable Hours for Fee Earners

A solo practitioner or associate at a busy firm often switches between multiple client matters, emails, and documents throughout the day. Manually logging each task is impractical and leads to forgotten time. Draftsheet AI automatically captures all activity, ensuring that every minute spent on a client matter is recorded. The fee earner simply reviews the AI-generated timesheet at the end of the day, recovering the 48 minutes of lost billable time and significantly increasing their monthly billable hours.

Streamlining Billing for Practice Managers

A practice manager responsible for firm profitability needs accurate, real-time data on billable activity across the entire team. Draftsheet AI provides a centralized dashboard showing each fee earner's captured, approved, and exported hours. The manager can instantly see utilization rates, identify team members who are underreporting, and track billing performance against targets. This eliminates the month-end scramble to reconcile timesheets and provides actionable insights for improving firm-wide efficiency.

Automating Time Tracking for Remote and Hybrid Teams

With lawyers working from home, courtrooms, and client offices, manual time tracking becomes even more challenging. Draftsheet AI runs silently on any Windows or Mac machine, capturing activity regardless of location. A lawyer reviewing a contract on a train or drafting a motion at home will have that time automatically logged. The system ensures consistent and accurate time capture across the entire firm, regardless of where or when work is performed.

Improving Accuracy for Complex Litigation Matters

Litigation involves numerous small tasks across multiple documents, emails, and research sessions. Manually reconstructing these activities at the end of the day is error-prone. Draftsheet AI captures every interaction with case-related documents, emails, and web research. The AI then groups these into coherent sessions and assigns them to the correct litigation matter. This provides a complete, verifiable, and accurate record of time spent on each case, supporting detailed billing narratives and reducing the risk of write-offs.

Does Draftsheet AI capture my keystrokes or screenshots?

No. Draftsheet AI is designed to watch the clock, not your content. It absolutely never captures keystrokes, typed text, screenshots, screen recordings, file or document contents, email body text, full URLs, query strings, or clipboard contents. The desktop agent only captures active application names, window and document titles, browser tab titles and domains, calendar event titles, and timestamps. All captured data is encrypted, and the system is fully compliant with data protection regulations.

How much time will my fee earners spend on timesheets each day?

The goal is for fee earners to spend no more than 10 minutes per day on timesheet review. After a day of work, the user clicks a single button to generate their timesheet. The AI has already grouped activities, matched them to clients and matters, assigned billing codes, and written narratives. The user then simply reviews the entries, approves them, makes any necessary edits, and exports the timesheet to their billing system.

How does Draftsheet AI learn and improve over time?

Draftsheet AI uses a personal AI model for each fee earner. Every time a user makes an edit to a generated entry, such as reassigning a session to a different client, correcting a billing code, or improving a narrative, the system retrains that user's model. Over days and weeks, the AI becomes highly accurate and personalized, learning the specific clients, matters, and billing preferences of each individual lawyer, which reduces the need for future corrections.

What billing systems does Draftsheet AI integrate with?

Draftsheet AI is built end-to-end for legal billing and offers direct integrations with major practice management and billing systems used by law firms, such as Clio and LEAP. Approved timesheet entries can be pushed directly into these systems with a single click, eliminating manual data entry. For firms using other systems, Draftsheet AI also supports CSV and PDF export options, ensuring compatibility with a wide range of billing workflows.